News & Events

IRVIN L. YOUNG MEMORIAL LIBRARY PROJ. NO. 20118A
ADDITION AND RENOVATIONS

ADVERTISEMENT FOR BIDS 001113 – 1 MAY 16, 2024
Revised with Addendum 4

SECTION 001113 – ADVERTISEMENT FOR BIDS

Sealed bids for the Addition and Renovations at Irvin L. Young Memorial Library will be received by the Irvin L. Young Memorial Library at 431 W. Center Street, Whitewater, WI 53190 until 11:00 a.m. prevailing time on Thursday June 27, 2024. Lump Sum bid proposals will be received for this project at the scheduled time of receipt of bids and will be publicly opened and read aloud at the above stated time and place.

Each bid must be accompanied by a Bid Guarantee in the form of a Bid Bond, Certified Check or Bank Draft in an amount equal to and not less than ten percent (10%) of the bid and made payable to the City of Whitewater. No bid shall be withdrawn for a period of sixty (60) days after the bid opening date without the consent of the Owner. Checks or drafts of unsuccessful Bidders will be returned as soon as practical, after opening and checking the bids. Successful Bidder must provide a Performance Bond and a Labor and Material Payment Bond in the full amount of the Contract, acceptable to the Owner. Bids shall be submitted in an opaque sealed envelope clearly marked as SEALED BID and addressed to:

Diane Jaroch
Library Director
Irvin L. Young Memorial Library
431 W. Center Street
Whitewater, WI 53190

The Board of Trustees reserves the right to reject any or all bids or parts thereof or waive any irregularities or informalities in bidding.

QUALIFICATION: Each Bidder must satisfactorily complete the qualification process described in Section 004395 -General Requirements of the Project Manual, by providing the required Qualification Documents. The required Qualification Documents must be delivered along with the Bidder’s sealed bid at the same place and time requiredfor the bid. Contents of each Bidder’s Qualification Documents will be available for public review. The Qualification Documents will be reviewed by the Owner and Architect to determine the lowest responsible Bidder.

Bidding documents consist of drawings, project manuals, plus all addenda issued prior to bids; and may be obtained electronically from QuestCDN. (https://www.questcdn.com/questcdn/) Bidders will need to create a free account to login and search for the project through the QuestCDN E-bid document: # 9122030. Bid documents will be available beginning on Thursday, May 16, 2024.

A pre-bid meeting walk-through for general contractors was held at 1:00 p.m., prevailing time, on Tuesday, May 21, 2024, at the Irvin L. Young Memorial Library located at 431 W. Center Street, Whitewater, WI 53190. Interested subcontractors were asked to attend. After the pre-bid meeting, everyone shall be given an opportunity to view the area of work, gather additional information, and ask specific questions. All contractors intending to submit a bid are required to visit the site. Bidders not attending the pre-bid meeting are required to make a site visit on their own time during the library’s regular hours. Visitors are asked to sign in at the circulation desk. Documented proof of a site visit, at the time of the pre-bid meeting or on the bidder’s own time, is required as part of a successful bid submission. Not visiting the site will be grounds for rejection of bid.

Board of Trustees
Irvin L. Young Memorial Library
Walworth County, Wisconsin

Editor’s note: For over three years the Whitewater Aquatic & Fitness Center operated without the benefit of the necessary agreement between the City of Whitewater, the center’s operator, and the Whitewater Unified School District, the facility’s owner. It was on April 2, 2023 that an ad hoc committee of representatives of the two bodies held their organizational meeting, and since then there have been many meetings of the committee and the full bodies, with significant disagreement evidenced on a number of items. According to the following press release from the city dated June 7, 2024, a new six-year agreement was finally signed on May 28, 2024. Following the press release is a more detailed statement that was provided by City Manager John Weidl.

The City of Whitewater and WUSD Secure Six-Year Agreement for WAFC
The City of Whitewater and the Whitewater Unified School District (WUSD) have successfully entered into a six-year partnership to jointly fund the operational costs and capital equipment needs of the Whitewater Aquatic and Fitness Center (WAFC). This agreement guarantees the continued operation of the WAFC for at least the next six years.

Moving forward, the city is committed to enhancing the WAFC by making significant improvements to locker rooms, and birthday party offerings, and upgrading technology for a better user experience. With the security provided by this agreement, the city is now able to move forward confidently with staffing, operational, and equipment updates.

Now that the agreement is finalized, the city will launch a comprehensive fundraising platform to ensure the WAFC receives support from a diverse range of contributors. This includes memberships, taxpayer contributions, fundraising efforts, donations, and programming fees, such as birthday party rentals. This strategy aims to establish a sustainable future for the WAFC, providing essential amenities to the community and securing the necessary resources to attract and retain crucial staff.

“The WAFC is an important asset to our community, and I am thankful an agreement has been reached to ensure a stable partnership between the city and school district,” said Patrick Singer, Common Council President for the City of Whitewater, “I am extremely grateful for the hard work both organizations put into making this a reality. The efforts for an equitable and sustainable agreement mark a pivotal moment for our community, ensuring the WAFC’s continued operation and growth. We look forward to seeing the positive impact this will have on our community for years to come.”

City Manager John S. Weidl expressed his gratitude, saying, “I am extremely grateful for the school district’s partnership in the WAFC and want the community to understand that it truly is a joint effort and we couldn’t have done it without them. I especially want to thank the new school board president for seeing this agreement over the finish line.”

Weidl also acknowledged late Council President Jim Allen’s contributions: “On behalf of the City, I want to extend a special thank you to former Council President Jim Allen. His dedication to pushing for a long-term agreement and his participation in the negotiations were crucial. He would be happy to see this agreement finalized.” Kevin Boehm, Parks and Recreation Director, added, “I have been down at the WAFC helping implement new software and working closely with the staff. I see the improvements firsthand and I’m very excited for this next chapter in the WAFC. This agreement allows us to build on our
successes and continue providing top-notch services to our community.”

Statement from City Manager John Weidl dated June 8, 2024

The recently negotiated Lease and Operation Agreement between the City of Whitewater and the Whitewater Unified School District underscores the City’s significant commitment to maintaining and operating the Aquatic Facility. This new agreement marks a shift from the previous arrangement, where costs, including operational overruns, were shared equally between both parties, however significant financing and operations challenges persisted under this framework.

Below is an assessment of the new responsibilities, followed by a discussion highlighting how the City is assuming a significantly larger role.

Assessment of Responsibilities

Responsibilities of the City:

1. Lease Payment: The City leases the Aquatic Facility from the School District for a nominal fee of $1.00 annually.

2. Operational Control: The City holds exclusive control over the scheduling, allocation, and leasing of space within the Leased Premises, ensuring that the facility meets both the School District’s program needs and the general public’s recreational needs.

3. Staffing: The City is responsible for all staffing at the Aquatic Facility, excluding the District Locker Room Facility. This includes hiring, wages, benefits, and compliance with employment laws, as well as conducting appropriate background checks for personnel.

4. Operations Budget Contribution: The City contributes $258,767 towards operational costs in the first year, with a 3% increase annually thereafter.

5. Capital Budget Contribution: The City and the School District each contribute $100,000 annually towards capital repairs and improvements for the first three years of the agreement.

6. Fundraising: The City is solely responsible for any fundraising efforts necessary to support the Aquatic Facility. This includes seeking private donations and other sources of funding, despite the facility and its fixtures being under the ownership of the School District.

7. Use of Facility: The City ensures the facility serves as a public recreation center, coordinating schedules to balance the School District’s needs with those of the general public.

Responsibilities of the School District:

1. Lease Payment: The School District pays $7,500 annually to the City for using the Aquatic Facility for curricular, special education, and extracurricular purposes.

2. District Locker Room Facility: The School District has exclusive use and control over its locker room facility, responsible for its maintenance, repair, and associated utility costs.

3. Operations Budget Contribution: The School District contributes $178,000 towards operational costs in the first year, with a 3% increase annually thereafter.

4. Program Scheduling: The School District provides a proposed schedule for its program needs each year and is entitled to use the facility for at least the same amount of time as during the 2023-24 school year.

5. Summer Programs: If the School District offers summer aquatics instruction, it manages all associated costs and supervision, integrating the schedule into the overall facility use plan.

The City’s Enhanced Commitment

The new agreement highlights the City’s commitment to ensuring the Aquatic Facility continues to serve the community’s recreational needs efficiently and effectively. Here’s how the City is stepping up to ensure the future of the facility:

1. Financial Contributions:

– Operational Costs: The City is shouldering a larger portion of the operational costs. In the first year, the City contributes $258,767, while the School District’s contribution is $178,000. This disparity grows each year with a 3% annual increase for both parties.

– Deficit Responsibility: The City is solely responsible for any operational budget deficits, ensuring the facility’s financial stability without additional burden on the School District.

– Capital Improvements: Both parties contribute equally to capital repairs and improvements in the initial three years. However, this commitment is noteworthy given the City’s additional financial responsibilities.

2. Fundraising Efforts:

– Sole Responsibility: The City is solely responsible for any fundraising efforts necessary to support the Aquatic Facility, despite the facility and its fixtures being owned by the School District. This adds another layer of responsibility on the City, ensuring that the facility remains financially sustainable through private donations and other funding sources.

3. Operational Control and Staffing:

– Exclusive Control: The City has exclusive control over the scheduling, allocation, and leasing of space within the facility, ensuring it meets the needs of both the School District and the general public. This task requires substantial administrative effort and coordination.

– Staffing Responsibilities: The City is responsible for staffing the Aquatic Facility, including hiring, wages, benefits, and compliance with relevant employment laws. The School District only manages staffing for its specific scheduled programs, which is a much narrower scope.

4. Infrastructure and Maintenance:

– Locker Room Facility: While the School District maintains exclusive control and responsibility for the District Locker Room Facility, the City’s responsibilities extend to the broader facility, ensuring it remains a clean, safe, and operational public space.

5. Scheduling and Program Management:

– Annual Schedules: The City must accommodate the School District’s program needs while balancing the general public’s recreational requirements. This involves creating and adhering to comprehensive annual schedules and resolving any conflicts.

– Summer Programs: If the School District decides to offer summer aquatics instruction, the City must integrate this into the overall schedule, potentially providing facility personnel to assist.

Conclusion

The City of Whitewater’s increased responsibilities under the new Lease and Operation Agreement demonstrate its dedication to community recreation. By taking on a larger share of financial and operational duties, including fundraising efforts, the City ensures the Aquatic Facility remains a vital resource for all residents. This new framework also aims to reduce political friction and reliance on informal communication networks, ensuring a more transparent and efficient operation. The City’s commitment goes above and beyond the equal cost-sharing arrangement of the previous agreement, reflecting a proactive approach to enhancing community amenities and ensuring the facility is managed appropriately and sustainably.

Rhonda Kolander indicates that Mary Nevicosi’s art will be featured at TeaLux Cafe, 129 W. Center Street, through the month of June.

LORETTO, PA (06/07/2024)– Congratulations to Emma Allamian from Whitewater, WI for being named to the President’s List at Saint Francis University. Allamian, majoring in Psychology, was among over 730 students who earned a spot on one of the honors lists (President’s and Dean’s) for the Spring 2024 semester.

To earn an honors list distinction, a student must have full-time status with a quality point average of 4.000 (President’s) or 3.500 (Dean’s) on 12 or more credits during a single semester, with no continuing or incomplete grades.

Saint Francis University in Loretto, PA, is the oldest Catholic-Franciscan college in the United States. Its mission is to help students grow into compassionate, successful professionals through a culture of faith, generosity, respect, discovery, and joy. Saint Francis University offers traditional campus-based learning and competitive online and graduate degree offerings.

Correction: The Banner stated that motorcycles are not permitted on the “alternate” route. It is actually ATV/UTV/RTV’s that are prohibited on UW-W streets. We appreciate that Dave Kachel provided this correction.

Beginning Monday, June 10, 2024, Tratt Street, between Starin Road and Carriage Drive [the first street south of Starin Road], will be closed to thru traffic for water main, sanitary sewer, and force main work. Curb & gutter spot repairs, pedestrian ramp ADA improvements, and new asphalt are also part of this project. The Starin Road and Tratt Street intersection will be closed to traffic. Traffic will be detoured using CTH U to CTH D, STH 59/Newcomb Street and Main/Milwaukee Streets. Tratt Street is anticipated to reopen August 9, 2024.

Editor’s note: The official detour, shown above, is quite long. An unofficial alternate route could be taking Schwager Dr. off Tratt Street (where there’s a large UW-W sign), past the baseball field and football stadium, and turn right on Warhawk Dr., which dead ends into Starin Road. Then turn left for Prairie St. to Main St., or right for Prince St. to Main St. Note that large trucks are prohibited on this unofficial route. Also be aware that there are many UW-W summer camps with children and youth, so driving slowly and cautiously is advised.

Brad Marquardt
Director of Public Works
262-473-0139
bmarquardt@whitewater-wi.gov

For other requests, visit https://www.whitewater-wi.gov/RequestTracker.aspx.

Editor’s Note: The following was provided by the Whitewater Public Library.

The community is invited to join the Summer Reading Program at the Irvin L. Young Memorial Library, which runs June 10 through July 20.  Children and teens may visit the library for a chance to spin the prize wheel and collect a new Brag Tag each week!  Play Book Bingo to earn adventure passes or free books!  Free activities and programs for the whole family begin with Ms. Kim’s Amazing Animals on Monday, June 10 from 4:30-5:30 p.m., an interactive live animal show that educates and entertains. Stars of the show include lizards, snakes, a hedgehog, a chinchilla, and a 25-year-old tortoise.

Other events during the first week include:

• Art Studio Kids on Tuesday, June 11 at 9:30 a.m. with an art project for kids ages 2-12
• For adults: Thousand-Miler Author Visit on Tuesday, June 11 at 5:30 p.m.
• Preschool Storytime on Wednesday, June 12 at 9:30 a.m.
• Ferradermis Robotics Demonstration on Thursday, June 13 from 1:00-3:00 p.m.
• For teens: Nerf Games in the library on Friday, June 14 at 5:30 p.m.

For the full lineup of all events during the Summer Reading Program, visit the library’s website at whitewaterlibrary.org or connect with the library on Facebook and Instagram.

The library’s summer reading program is not just for kids! Adults may participate by reading books and filling out a slip for each book read to win prizes. One book = one entry. Plus, attend adult library programs for extra entries! There will be prize drawings for gift certificates to local businesses. Special thanks to The Book Teller, Kwik Trip, Toppers Pizza, Culver’s, Center Street Café, Rocky Rococo, Whitewater Cinemas, and Subway for their sponsorship. All entries will be entered into a grand prize drawing for a Kindle Fire tablet.

The Irvin L. Young Memorial Library is located at 431 W. Center Street in Whitewater. Contact the library at 262-473-0530 with questions or visit whitewaterlibrary.org.

Editor’s note: The original press release indicated that Nelson was with the Walworth County Sheriff’s Department.

The Greater Whitewater Committee (GWC) is set to host Officer Dan Nelson at the upcoming June meeting. Fontana Police Officer Nelson will be discussing an overview of Crime Stoppers in Whitewater and Walworth County. 

The GWC’s upcoming monthly meeting is scheduled to take place on Thursday, June 13th at 7 a.m. at 841 Brewhouse: 841 E Milwaukee St, Whitewater, WI 53190. The public is more than welcomed to attend this meeting to hear more about the Crime Stoppers update. If interested in attending, RSVP is required. To reserve your spot, contact Jeff Knight at jpk@knightpublicaffairs.com or 920.728.0662 by Wednesday, June 12th.

“One of our members had seen the crime stopper presentation and suggested having someone come speak on this important topic,” said GWC President, Jeffery Knight. “We are thrilled to have Officer Dan Nelson come speak on the Crime Stoppers update and educate us on this important subject matter.”

For further details, please contact Jeffery Knight at 920.728.0662 or jpk@knightpublicaffairs.com.

About the GWC

The GWC is an action-oriented group committed to working with citizens, elected officials, and policy makers to identify, craft, and implement a pro-business agenda. The agenda advances the economic, education, and social policies required to energize and secure the Whitewater area’s economic future, as well as protect Whitewater’s quality of life.